Steering Committee Regulations for Future QuEBS Meetings
(approved in the closing session of QuEBS 2011, in Ulm)
1) The location of QuEBS X+2 will be decided in the year X by a committee constituted by the organizers of the last four QuEBS meetings.
2) There is a maximum four years for the committee membership (from the year X-3 to X). A mandatory retirement will be effective for the longest serving members at the year X.
3) No more than three new members are accepted at each year. Thus the steering committee will always be bounded by 4 to 12 members. Ideally in each year one theoretician and one experimentalist are added as new memebers.
4) One of the longest serving members will act as chairman of the committee for each calendar year and has the responsability to implement the procedures below.
5) At the end of the meeting in the year X-1 we will invite applications for holding a meeting in the year X+2.
6) The applications for the year X+2 should indicate the organizers, the site of the meeting, the
envisaged scope, innovative features introduced, etc. The deadline for submission is one month before the start of QuEBS X. The application should be submitted to the chair of steering committee.
7) The committee members will provide their written opinion about each proposal to the committee chair. These opinions will be made available to all committee members before the start of the conference.
8) The committee will meet during QuEBS X and the members present will present their final vote or send it by e-mail if absent. (Four points for the first choice, two points for the second choice and one point for the third choice.) If two proposals achieve the same score, preference is given to the application from a continent different from the meeting in year X+1. If still no decision is achieved preference is given to the application from a continent different from the meeting in year X.
9) As a general rule, meetings must change continent every year unless no competing application has been received.
10) QuEBS meetings should be limited to 80-90 participants, the programme should be balanced
between theory and experiments, and no invited speakers from the previous meeting should be repeated.
2) There is a maximum four years for the committee membership (from the year X-3 to X). A mandatory retirement will be effective for the longest serving members at the year X.
3) No more than three new members are accepted at each year. Thus the steering committee will always be bounded by 4 to 12 members. Ideally in each year one theoretician and one experimentalist are added as new memebers.
4) One of the longest serving members will act as chairman of the committee for each calendar year and has the responsability to implement the procedures below.
5) At the end of the meeting in the year X-1 we will invite applications for holding a meeting in the year X+2.
6) The applications for the year X+2 should indicate the organizers, the site of the meeting, the
envisaged scope, innovative features introduced, etc. The deadline for submission is one month before the start of QuEBS X. The application should be submitted to the chair of steering committee.
7) The committee members will provide their written opinion about each proposal to the committee chair. These opinions will be made available to all committee members before the start of the conference.
8) The committee will meet during QuEBS X and the members present will present their final vote or send it by e-mail if absent. (Four points for the first choice, two points for the second choice and one point for the third choice.) If two proposals achieve the same score, preference is given to the application from a continent different from the meeting in year X+1. If still no decision is achieved preference is given to the application from a continent different from the meeting in year X.
9) As a general rule, meetings must change continent every year unless no competing application has been received.
10) QuEBS meetings should be limited to 80-90 participants, the programme should be balanced
between theory and experiments, and no invited speakers from the previous meeting should be repeated.